Questions for RFPs issued FY2026 

Updated 7/10/2025

Q: Can you confirm that only email submissions are required, and no hard copies are to be mailed or delivered?

       A: That is correct.  Only email submissions in PDF format will be accepted       

Q: Should proposals be emailed to both contacts listed in Section A? or is submission to one acceptable?

     A:  Per the BPA Cover letter, all submissions will be sent only to stephanie_dameron@nmp.uscourts.gov

Q: Aside from the signed proposal and Certification of compliance, are there any other mandatory attachments or forms?

     A: Section L of the RFP contains instructions for submitting all required sections. Attachment A, Attachment B, and Attachment C of section L must be completed according to the instructions in section L.   Attachment K is required; however, responses         are not used to determine technical acceptability.    Please also review section M for evaluation criteria.  

Q: Are electronic signatures acceptable on the proposal documents, or do any pages require a wet signature?

      A: Electronic signatures are accepted.  

Q: Are section J attachments provided for review only? Do any need to be completed with the proposal?

     A: Section J attachments are included for informational purposes.

Q: Is there a maximum file size required for the emailed proposal?

     A: PDF submission should be no larger than 150 MB; however, the offeror’s email system may have smaller limits.  It is the responsibility of the offeror to verify receipt of the proposal.  

Q: The file is too large to send via email.  Can the proposal be sent in multiple emails?

     A: yes, that is permissible.  Please number emails/attachments and verify receipt of all attachments.  

Q: What is a unit?

     A:   The pricing submitted shall be provided per unit listed for each project code.  Units are listed in section B for each Project Code.  

Q: In Section L 2(b), What does it mean to specifically identify each performance site?

     A: The physical location address where services will be performed need to be listed on attachment B.   If utilizing a subcontractor, the physical address of services performed with the subcontractor must also be listed on attachment B.

Q: The column listed as estimated monthly quantity already has a number under that column. Is that number an assigned number that is not to be changed by the vendor?

     A: Estimated Monthly Quantities (EMQs) represent the estimated total monthly quantities to be ordered per project code. However, EMQ’s are estimates only and do not bind the government to meet these estimates.